01 / CONFIGURE
Set up the vessel
Configure the vessel timezone and operating preferences, create departments such as Deck, Engineering and Interior, then add officers and crew.
How It Works
From scheduled round to verifiable evidence.
Smeaton connects the full onboard journey: configure what should be checked, assign the responsible crew member, physically verify each checkpoint and retain the evidence of what actually happened.
The onboard journey
A clear process from setup to completed round.
The system is designed around the crew's existing operational routine. Smeaton adds structure and verification before, during and after the round without turning the process into an administrative exercise.
02 / CREATE
Create the route
Define the purpose of the round, its daily watch times, the permitted completion window and any reminder settings required before it begins.
03 / INSTALL
Install and register NFC checkpoints
Place approved NFC tags at accessible onboard locations, link each physical tag to its digital checkpoint and arrange the checkpoints in the intended route order.
04 / ASSIGN
Assign crew and publish the rota
Select the users eligible to perform the route, generate the schedule, review or amend the assignments and publish the final rota to the crew.
05 / START
The round becomes Ready to Start
The current scan window opens 10 minutes before the scheduled start. The assigned crew member can then begin the round within the permitted operating window.
06 / VERIFY
Physically scan each checkpoint
The crew member walks the vessel and taps each required NFC checkpoint. The platform records the checkpoint and the time it was physically attended.
07 / REPORT
Record what was found
If a problem is discovered, crew can report it at the checkpoint with written detail, required answers and photographic evidence linked to the round.
08 / COMPLETE
Complete the round and retain the evidence
The resulting operational record connects the schedule, responsible person, checkpoint attendance, timing, issues and final round outcome for later review.
Physical verification
The phone must reach the checkpoint.
Smeaton's defining difference is the connection between the digital round and a physical point onboard the yacht. The crew member cannot simply tick a remote checkbox; the mobile device must interact with the NFC checkpoint.
The platform supports secure NTAG 424 DNA verification, allowing the backend to cryptographically validate supported tags and protect against simple replay of old scan data.
✓Ordered checkpoints linked to real vessel locations
✓Time-stamped physical checkpoint attendance
✓Checkpoint instructions and location imagery where required
✓Mandatory questions can be answered at the point of inspection
✓Duplicate checkpoint work is protected against within the round
SECURITY ROUND
Engine & Access Route
✓Bridge Access
2Engine Room
3Aft Deck Access
4Tender Garage
)))NFC CHECKPOINT VERIFIED
Ready to Start
The right round, at the right time.
Smeaton checks whether the scheduled watch is currently available before normal crew execution can begin. The current operating window opens 10 minutes before the scheduled start and remains available until the route's configured completion window closes.
This keeps the round linked to the intended watch rather than allowing unrestricted scanning at any time of day.
Example watch windowREADY TO START
08:50Window opens
09:00Scheduled start
Configured endRound closes
The exact completion window is configured per route. The current application and backend use a 10-minute early-start allowance.
Checkpoint issueReported onboard
Port access door not securing correctly
The crew member has physically attended the checkpoint and recorded an issue for management review rather than treating the location as missed.
Report what is found
A problem should create evidence, not punish inspection.
If crew discover something damaged, missing or otherwise requiring attention, they can flag the checkpoint during the round and attach supporting detail.
The issue remains associated with the checkpoint, round and person who discovered it so management can later understand the operational context.
Offline-first
The round can continue when the connection cannot.
Superyachts operate in places where reliable connectivity cannot be assumed. Smeaton caches the operational information required for assigned rounds and can temporarily queue evidence locally until the device reconnects.
✓Cached route, timing and checkpoint information
✓Queued NFC scan records
✓Queued issue information and images
✓Queued round completion and remarks
✓Automatic synchronisation when connectivity returns
After the round
The evidence stays connected to the event.
Smeaton does more than store individual NFC taps. The platform retains the relationship between what was scheduled, who was responsible, what was physically checked and what was reported during the round.
Expected activity
The route, responsible user, date and watch time establish what should have happened.
First physical scan
The first checkpoint shows when the crew member actually began the round.
Checkpoint history
Each physically attended checkpoint remains linked to the round and its timing.
Issues and evidence
Reported problems, answers and photographs remain connected to the checkpoint context.
Final round result
The completed, partial or missed outcome becomes part of the vessel's operational history.
From activity to assurance
See how verified rounds become a clearer risk picture.
The next layer is how Smeaton uses round execution, consistency, coverage and crew reliability to create understandable assurance information for owners, fleet managers and insurers.